As you may know, the Railinc OT-5 application process has been dismantled and replaced with a new, simpler process, OT-57. The main difference is that there is no longer an approval process. Railroads will not reject applications due to storage limitations or mechanical specification issues in UMLER. As long as your railcar is on an application with a point of contact, you are all set! The OT-57 application was made effective February 3, 2020. Railinc has acted extremely quick to launch the OT-57 changes at the end of last year, 2019.
Railinc recently hosted a webinar reviewing the OT-57 application process including the initial setup which is laid out in the chart further below. This webinar also covered best practices for keeping your fleet updated. Video demonstrations of what was covered can be found here.
Railinc also revealed a recently implemented feature and some upcoming enhancements to the tool. Recently implemented was a tool that allows requests for transfers. This will allow you to see which, if any, of your railcars are filed under someone else’s fleet, and be able to request that the other company transfer the cars to your fleet. That company will receive a notification of the transfer request and must review and approve the transfer. Upon approval, you will be notified via email, and you can log into the application to add those cars into your fleet.
One upcoming feature is an enhanced feed from FindUs.Rail, where any updates or edits made to an existing Primary Controlling Entity will trigger a notification to the fleet manager.
The next upcoming feature is a fleet suspension process. Fleets will soon include a timestamp of when that fleet was last updated. Per Railinc, fleets will need to be reviewed or updated within 12 months, or the fleet will be suspended. RSI Logistics handles OT-57 for many of our clients, and one of our processes is to audit your fleets quarterly, so they will never have to worry about their fleet being suspended!
If you are responsible for a private fleet of railcars, hopefully you have already registered your railcars using the OT-57 application in Railinc. This should have been completed by February 2, 2020. Failure to apply could result in extra railroad charges.
Below is a quick summary of the steps needed to register and complete your fleet, if you have not already done so.
Again, we are managing this process for many of our clients today. If this leaves you with more questions, please reach out. RSI is here to help!